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Read the recordIndustries · Staffing firms
Onboard placements faster without losing track of the paperwork.
Be Chosen Agency builds onboarding, I-9 tracking, credentialing, and timesheet workflows for staffing firms with 10 to 200 internal staff, so recruiters spend their time placing people.
Where the hours go
The work around the work.
These are the tasks that eat staff time at Staffing firms without anyone deciding they should.
- 01
Onboarding packets
Every placement means the same forms, collected by email, re-typed into the ATS and payroll, and checked by hand for missing signatures.
- 02
I-9 timing
Section 1 is due by the first day of work and Section 2 within three business days. Tracking that across many start dates and remote hires is easy to get wrong.
- 03
Credentials and expirations
Licenses, certifications, background checks, and client-specific requirements expire on different dates and live in different places.
- 04
Timesheet approvals
Timesheets come in late or unapproved, and payroll and billing wait on supervisors at client sites.
- 05
Client compliance requirements
Each client has its own onboarding checklist, and placing someone means remembering which one applies.
What BCA builds
Automations sized for Staffing firms.
Each one is a bounded, fixed-price build on the tools you already use, with a person approving anything that reaches a client.
Onboarding portal by role and client
The right checklist for each placement, secure upload and e-signature, and data entered once into the tools you already run.
Automation SprintI-9 deadline tracking
Start dates feed a tracker that shows which Section 1 and Section 2 steps are due, sends reminders, and flags anything late. Your authorized staff still complete and review every I-9.
Automation SprintCredential expiration alerts
Every license and certification with its expiration date, alerts at intervals you choose, and a report of who cannot be placed until something is renewed.
Automation SprintTimesheet collection and approval routing
Timesheets routed to the right client supervisor, reminders before payroll cutoff, and a report of what is still unapproved.
Automation SprintResume parsing for recruiter review
An assistant that fills ATS fields from a resume for a recruiter to check. It never ranks, screens out, or rejects a candidate.
Automation SprintRecruiter and compliance dashboard
Placements by onboarding stage, upcoming expirations, and open timesheets in one view.
Automation Sprint
How it starts
One workflow first. Fixed price. Your accounts.
AI & Automation Workshop
A half or full day with your staff to map the workflows above and pick the first one to fix, with a written scope and fixed price.
Automation Sprint
Two to four weeks to build, test with your people, and launch, delivered in weekly slices.
Support Retainer or AI Training
Keep it working and improving, and teach the team to use it and AI tools safely.
Hiring decisions stay with people
Onboarding records hold sensitive personal information, and employment law applies to how candidates are screened. BCA does not build tools that rank or reject candidates, does not perform I-9 or E-Verify verification, and builds inside the HR, payroll, and verification systems your firm already uses.
Why Be Chosen Agency
A small firm that builds carefully, and says what it does not do.
The same delivery rules BCA uses for federal work apply to every commercial build.
Veteran-owned, founder-led
Be Chosen Agency is an SBA-certified Service-Disabled Veteran-Owned Small Business. Teton Wilson, a U.S. Air Force veteran, scopes the work, leads the build, and signs the handoff.
Security-minded by default
Builds live in accounts your firm owns, with the least access the work needs, and every account and permission is listed at handoff. BCA holds no SOC 2 report or ISO certification, so it works inside the controls you already run.
Bounded AI, human review
Each AI function does one named job and stops for a person to approve before anything reaches a client or a file. Prototypes use sample or synthetic data until you approve real records.
Local to the Valley
Based in Peoria, in the Phoenix metro. Workshops and training can run at your office, and build work runs on Arizona time.
Evidence
What we can show, labeled for what it is.
Each record says what it proves and what it does not. Full records and their boundaries are on the past performance page.
Owned-system evidence
FAQ
Questions Staffing firms ask
Plain answers on what can be automated, how client data is handled, and where people stay in charge.
Can staffing firm onboarding be automated?
- Yes. Be Chosen Agency builds onboarding portals for staffing firms that send the right checklist for each role and client, collect documents and e-signatures securely, and enter the data once into the ATS and payroll tools the firm already uses, with reminders for anything missing.
Does Be Chosen Agency complete I-9s or run E-Verify?
- No. Be Chosen Agency builds tracking that shows which I-9 steps are due for each start date, sends reminders, and flags anything late. Section 1 is due by the first day of work and Section 2 within three business days; the employer’s authorized staff complete and review every form in the firm’s own I-9 or E-Verify system.
How can a staffing firm track credential and license expirations?
- Be Chosen Agency builds credential trackers that hold every license, certification, and background check with its expiration date, send alerts at intervals the firm chooses, and report which workers cannot be placed until something is renewed.
Will AI screen or reject candidates?
- No. Be Chosen Agency does not build tools that rank, screen out, or reject candidates. The AI functions it builds for staffing firms fill ATS fields from a resume or draft routine messages, and a recruiter checks every result. Hiring decisions stay with people.
How fast can a staffing firm get a first automation running?
- Most first builds take two to four weeks as a fixed-price Automation Sprint. Be Chosen Agency usually starts with the step that delays placements most, such as onboarding paperwork or timesheet approvals, and delivers it in weekly slices the operations team can test.
Next step
Tell us which workflow costs your firm the most time.
A paragraph is enough: the work, the tools you use, and who does it today. Expect a written reply within two business days with a suggested first step.