ChosenCRM — multi-tenant operating software
A production SaaS product built and operated by the founder and BCA technical team: intake, routing, permissions, workflow, and release discipline.
Read the recordIndustries · Engineering & architecture firms
Less time tracking the project, more time on the project.
Be Chosen Agency builds intake, RFI and submittal tracking, timesheet, and proposal workflows for A/E firms with 10 to 200 staff, using the project and accounting tools you already run.
Where the hours go
The work around the work.
These are the tasks that eat staff time at Engineering & architecture firms without anyone deciding they should.
- 01
Project intake and go/no-go
RFQs and RFPs arrive by email and portal, the details land in someone's inbox, and the go/no-go decision happens in a hallway with no record.
- 02
RFIs and submittals
Logs live in spreadsheets and email threads. Nobody is sure whose court the ball is in or which response is overdue.
- 03
Late and miscoded timesheets
Missing time and wrong project codes delay invoicing and make utilization reports unreliable.
- 04
Proposal and SOQ assembly
Resumes and project sheets are rebuilt for every submission because the current versions are scattered across drives.
- 05
Project status for principals
Principals ask PMs for the same status every week because there is no single view of budget, schedule, and open items.
What BCA builds
Automations sized for Engineering & architecture firms.
Each one is a bounded, fixed-price build on the tools you already use, with a person approving anything that reaches a client.
Opportunity intake with a go/no-go scorecard
One form for every incoming opportunity, routed to the right principal, scored against your criteria, and recorded so the decision is visible later.
Automation SprintRFI and submittal tracker
Every RFI and submittal with an owner, a due date, ball-in-court status, and reminders before it goes late, with a log you can export for the project record.
Automation SprintTimesheet reminders and missing-time report
Automatic reminders, a missing-time report for PMs each week, and checks that catch closed or wrong project codes before payroll.
Automation SprintProposal content library with AI drafting
Current resumes and project sheets in one place, and an assistant that drafts a first pass of an SOQ section from your approved content. A marketing coordinator edits and owns the final version.
Automation SprintProject dashboard
Budget, hours, schedule milestones, and open RFIs in one view, with every number traceable to your project-accounting records.
Automation SprintTeam training on AI for proposals and correspondence
Practical sessions on drafting and checking with AI tools, and clear rules on what project and client information stays out of them.
AI Training for Teams
How it starts
One workflow first. Fixed price. Your accounts.
AI & Automation Workshop
A half or full day with your staff to map the workflows above and pick the first one to fix, with a written scope and fixed price.
Automation Sprint
Two to four weeks to build, test with your people, and launch, delivered in weekly slices.
Support Retainer or AI Training
Keep it working and improving, and teach the team to use it and AI tools safely.
Your drawings and models stay where they are
BCA works with the project-management, document, and accounting systems your firm already uses. It does not move design files or models into new systems, and it does not perform or review engineering or design work. Automations handle the tracking around the work, and licensed professionals keep every technical decision.
Why Be Chosen Agency
A small firm that builds carefully, and says what it does not do.
The same delivery rules BCA uses for federal work apply to every commercial build.
Veteran-owned, founder-led
Be Chosen Agency is an SBA-certified Service-Disabled Veteran-Owned Small Business. Teton Wilson, a U.S. Air Force veteran, scopes the work, leads the build, and signs the handoff.
Security-minded by default
Builds live in accounts your firm owns, with the least access the work needs, and every account and permission is listed at handoff. BCA holds no SOC 2 report or ISO certification, so it works inside the controls you already run.
Bounded AI, human review
Each AI function does one named job and stops for a person to approve before anything reaches a client or a file. Prototypes use sample or synthetic data until you approve real records.
Local to the Valley
Based in Peoria, in the Phoenix metro. Workshops and training can run at your office, and build work runs on Arizona time.
Evidence
What we can show, labeled for what it is.
Each record says what it proves and what it does not. Full records and their boundaries are on the past performance page.
Owned-system evidence Owned-system evidence Mission Control — capture and operations system
An internal system BCA built to run its federal capture pipeline, source coverage, portal-access records, and gated workflows with human approval.
Read the record
FAQ
Questions Engineering & architecture firms ask
Plain answers on what can be automated, how client data is handled, and where people stay in charge.
Can RFI and submittal tracking be automated for an A/E firm?
- Yes. Be Chosen Agency builds RFI and submittal trackers for engineering and architecture firms: every item with an owner, a due date, ball-in-court status, and reminders before it goes late, plus an exportable log for the project record. The tracker works alongside the project tools the firm already uses.
Does Be Chosen Agency review engineering or design work?
- No. Be Chosen Agency automates the tracking and administration around projects, such as intake, RFIs, timesheets, proposals, and dashboards. Licensed professionals at the firm keep every technical and design decision, and design files and models stay in the systems where they already live.
How can an A/E firm reduce late or miscoded timesheets?
- Be Chosen Agency builds timesheet automations that send reminders, give project managers a weekly missing-time report, and flag closed or incorrect project codes before payroll and invoicing. Every figure is traceable to the firm’s project-accounting records.
Can AI help write SOQs and proposals for an engineering firm?
- Yes, within limits. Be Chosen Agency builds proposal content libraries with current resumes and project sheets, and an assistant that drafts a first pass of an SOQ section from that approved content. A marketing coordinator or principal edits and owns the final text, and nothing is submitted without a person.
How long does a first automation take for an engineering or architecture firm?
- Most first builds take two to four weeks as a fixed-price Automation Sprint, after a half- or full-day workshop to choose the project. Be Chosen Agency delivers in weekly slices so project managers can test each piece before launch.
Next step
Tell us which workflow costs your firm the most time.
A paragraph is enough: the work, the tools you use, and who does it today. Expect a written reply within two business days with a suggested first step.